OneClub OS Terms of Service

Version 2026-08-03 · Last updated: August 3, 2026

1. Who these terms bind

OneClub OS is club management software provided to sports organizations (“clubs”). In most cases your club has a separate agreement with OneClub OS that governs the commercial relationship, data ownership, and service commitments. These Terms bind you individually as a user of the platform— by checking the acceptance box and signing in, you agree to them. If your club’s agreement conflicts with these Terms on a matter of data ownership or commercial obligation, the club agreement controls; on matters of your individual conduct and account, these Terms control.

2. Accounts and eligibility

• Access is by club-issued invitation or access code. You may only claim access intended for you.
• Keep your credentials secure and do not share your account. You are responsible for activity under it.
• Provide accurate account information and keep your email current — it carries security and service notices.
• Users under 18 use the platform through their club’s consent process with a parent or guardian. Player accounts see only their own data.

3. The service and your license

We grant you a personal, non-transferable right to use OneClub OS for your club’s legitimate sporting activities while your account remains active. The platform, its design, code, and documentation remain the property of OneClub OS. We work to keep the service available and safe, and we ship improvements continuously; features may evolve.

4. Your content and club data

Content you submit (session plans, notes, posts, media) remains yours or your club’s, per your club’s policies. You grant OneClub OS the license needed to store, process, display, and back up that content in order to operate the service — nothing more. Club records (rosters, matches, player data) are controlled by your club; leaving a club does not entitle you to its data.

5. Acceptable use

You agree not to:

• access data you are not authorized for, or probe, scrape, or interfere with the service or other clubs’ tenants;
• upload unlawful, infringing, or harmful content, or content involving minors beyond your club’s legitimate sporting purpose;
• harass other users, impersonate anyone, or misuse messaging and Club Talk surfaces;
• share access codes beyond their intended recipients, or resell or sublicense access;
• introduce malware or attempt to bypass security, rate limits, or permission boundaries.

6. Third-party services

The platform is built on vetted subprocessors (hosting, authentication, email, video — listed in the Privacy Notice) and offers optional integrations your club may connect, such as a Google Drive folder for the coaching asset library. Optional integrations are governed by their own provider terms; connecting them is your club’s choice and can be reversed in-app at any time.

7. Privacy

Our Privacy Notice describes what we collect and how it is used and protected, including our handling of Google user data. It is part of these Terms.

8. Suspension and termination

Your club administers your membership and roles and may end them at any time. We may suspend accounts that breach these Terms, threaten the security of the platform or its users, or are directed for removal by the controlling club. On termination your individual access ends; club data remains governed by the club agreement.

9. Disclaimers

The service is provided “as is.” Coaching, training, and wellness features support — and never replace — the professional judgment of qualified staff. Wellness indicators are self-reported signals, not medical advice or diagnosis. To the fullest extent permitted by law, we disclaim implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

10. Limitation of liability

To the fullest extent permitted by law, OneClub OS is not liable for indirect, incidental, special, consequential, or punitive damages, or for loss of profits, data, or goodwill, arising from your use of the service. Where liability cannot be excluded, it is limited to the greater of one hundred US dollars or the amounts paid for your access in the twelve months before the claim. Nothing here limits liability that cannot lawfully be limited.

11. Changes to these terms

When these Terms change materially, the version above is bumped and you will be asked to accept the new version at your next sign-in. Continued use after acceptance constitutes agreement.

12. Governing law and contact

These Terms are governed by the laws of the State of Florida, USA, without regard to conflict-of-law rules. Questions: support@oneclubos.com. Return to oneclubos.com.